Concrete schedule of rates template

Premixed concrete is priced per cubic metre by strength grade and aggregate size, with extras on top: additives, pumping, and a fee when a load is small. A schedule of rates puts each of those in writing before the first pour, so the docket and the invoice have something to be checked against.

Download (.xlsx)or as CSV

Free, with no account and no email. Item names and units are filled in; the rates are left blank for you and your supplier.

costcode-schedule-of-rates-concrete.xlsxRates left blank

The template's first 6 rows. Rate ex GST and GST free are blank for you and your supplier to fill in, and so is the product code column after them.
Row	Item description	Unit	Rate ex GST	GST free (Y/N)
2	N20 concrete, 20 mm aggregate	m3	blank	blank
3	N25 concrete, 20 mm aggregate	m3	blank	blank
4	N32 concrete, 20 mm aggregate	m3	blank	blank
5	N40 concrete, 20 mm aggregate	m3	blank	blank
6	N25 concrete, 14 mm aggregate	m3	blank	blank
7	Set accelerator	m3	blank	blank

Item and unit filled in. Rate, GST free and product code left blank.Rate, GST free and product code left blank.5 more rows, below

What's in it

11 rows, priced in three units

Per cubic metre (m3): N20 concrete, 20 mm aggregate
N25 concrete, 20 mm aggregate
N32 concrete, 20 mm aggregate
N40 concrete, 20 mm aggregate
N25 concrete, 14 mm aggregate
Set accelerator
Set retarder
Synthetic fibres
Per load: Short load fee
Per hour: Boom pump hire
Line pump hire

Common items for the trade, not a recommendation. The rates are yours and your supplier's to agree.

Keep the unit the supplier bills in: CostCode checks the unit on each invoice line against the one agreed. A line billed in a unit that measures something else (per each where you agreed per metre, per tonne where you agreed per cubic metre) is held; one it can't compare, such as per day against per week, is left for a person to confirm, never converted.

Delete the rows you don't buy and add your own under them. Keep the first row as it is: it's how CostCode's importer knows which column is which, so there's nothing to match up by hand when you load it.

Charges concrete suppliers add on top

Cartage or delivery, when it's billed apart from the concrete
Waiting time on site
Fuel levy
Environmental levy

These aren't rows in the file. Agree them with the rates and record each as a charge agreement on the supplier in CostCode, where charge lines are checked against them. Why charges are kept apart

Where these invoices usually go wrong

The mix billed above your agreed priceChecked
A price rise billed before it startsChecked
Waiting time, cartage and minimum-load charges above what you agreedChecked
Short-load, after-hours and additive chargesChecked
One delivery docket on two invoicesChecked, for you only
Reo billed per kilo against a price per tonneAsks you first
Pump hours billed against a day rateAsks you first

What CostCode does about each, with a worked example: Invoice checking for concrete contractors

Filling it in and loading it

Agree what counts as a short load (the volume below which the fee applies) at the same time as the fee, and keep it with the schedule.

Fill in the items, send the file to the supplier to put in or confirm the rates, and load it into CostCode with the date it applies from.

How to use a template, step by step What each column is for

Got a supplier invoice handy? Check it now.

About ten seconds. No account. We don't keep the file.

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Or start free: 20 invoices a month, no card