Fit-out and interiors schedule of rates template

A fit-out, commercial or residential, runs on a board and ceilings supplier: plasterboard by the sheet, steel framing by the length, compound by the bag, ceiling tiles by the square metre and insulation by the pack. Each board comes in several thicknesses and lengths at different prices, so a schedule of rates lists the ones you use, each with the unit it's billed in.

Download (.xlsx)or as CSV

Free, with no account and no email. Item names and units are filled in; the rates are left blank for you and your supplier.

costcode-schedule-of-rates-fitout.xlsxRates left blank

The template's first 6 rows. Rate ex GST and GST free are blank for you and your supplier to fill in, and so is the product code column after them.
Row	Item description	Unit	Rate ex GST	GST free (Y/N)
2	Plasterboard 10 mm, 2400 x 1200	sheet	blank	blank
3	Plasterboard 13 mm, 3600 x 1200	sheet	blank	blank
4	Moisture-resistant plasterboard 10 mm, 2400 x 1200	sheet	blank	blank
5	Fire-rated plasterboard 16 mm, 3000 x 1200	sheet	blank	blank
6	Steel stud 64 mm, 0.55 BMT, 3.0 m length	length	blank	blank
7	Steel track 64 mm, 0.55 BMT, 3.0 m length	length	blank	blank

Item and unit filled in. Rate, GST free and product code left blank.Rate, GST free and product code left blank.13 more rows, below

What's in it

19 rows, priced in eight units

Per sheet: Plasterboard 10 mm, 2400 x 1200
Plasterboard 13 mm, 3600 x 1200
Moisture-resistant plasterboard 10 mm, 2400 x 1200
Fire-rated plasterboard 16 mm, 3000 x 1200
Stocking board to upper floors
Per length: Steel stud 64 mm, 0.55 BMT, 3.0 m length
Steel track 64 mm, 0.55 BMT, 3.0 m length
Steel stud 92 mm, 0.75 BMT, 3.6 m length
Ceiling furring channel 28 mm, 4.0 m length
Cove cornice 90 mm, 4.8 m length
Ceiling grid main tee, 3.6 m length
Per bag: Cornice adhesive, 20 kg bag
Base coat compound, 20 kg bag
Each (EA): Premixed topping compound, 15 L bucket
Per roll: Paper joint tape 50 mm, 150 m roll
Per box: Plasterboard screws 6g x 25 mm, box of 1000
Per square metre (m2): Mineral fibre ceiling tile 1200 x 600
Per pack: Wall insulation batts R2.5, 580 mm wide
Acoustic partition batts 75 mm

Common items for the trade, not a recommendation. The rates are yours and your supplier's to agree.

Keep the unit the supplier bills in: CostCode checks the unit on each invoice line against the one agreed. A line billed in a unit that measures something else (per each where you agreed per metre, per tonne where you agreed per cubic metre) is held; one it can't compare, such as per day against per week, is left for a person to confirm, never converted.

Delete the rows you don't buy and add your own under them. Keep the first row as it is: it's how CostCode's importer knows which column is which, so there's nothing to match up by hand when you load it.

Charges fit-out and interiors suppliers add on top

Delivery, often priced per drop
Handling fees on board lifted by crane or hoist
Small-order fee
Pallet deposits

These aren't rows in the file. Agree them with the rates and record each as a charge agreement on the supplier in CostCode, where charge lines are checked against them. Why charges are kept apart

Where these invoices usually go wrong

Studs and track above the agreed price per lengthChecked
The job's quote not appliedChecked
Board billed per square metre when you agreed per sheetChecked
Screws or batts by the box or pack against a price eachAsks you first
Stocking billed above what you agreedChecked
Delivery and small-order feesChecked
More board or framing billed than you orderedChecked, for you only
Sheets billed against what was stocked on each floorNot checked

What CostCode does about each, with a worked example: Invoice checking for fit-out and interiors contractors

Filling it in and loading it

One row per board type, thickness and length: a 3600 mm sheet costs more than a 2400 mm one of the same board, and moisture-resistant and fire-rated board more again. Keep the unit the supplier bills in; most bill board by the sheet, some by the square metre.

Studs and track are priced by the length, and the base metal thickness (BMT) is in the price. Keep it in the description, with a row for each length you order.

On a commercial fit-out the board, framing and ceilings are often supplied against a quote for the project. Load that quote against the job it's for: CostCode's importer takes a supplier's quote and the job it applies to, and checks that job's invoices against it until the quote's date.

Stocking, when the supplier carries the board up to the floor it's for, is usually billed per sheet like an item, so it's a row here rather than a charge.

Fill in the items, send the file to the supplier to put in or confirm the rates, and load it into CostCode with the date it applies from.

How to use a template, step by step What each column is for

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