Formwork schedule of rates template

Formwork is part bought and part hired. Formply, timber and the consumables are bought outright; props and beams come from a hire yard at a rate per item per week until they go back. A schedule of rates keeps the two apart, each with the unit it's billed in, before the first deck goes up.

Download (.xlsx)or as CSV

Free, with no account and no email. Item names and units are filled in; the rates are left blank for you and your supplier.

costcode-schedule-of-rates-formwork.xlsxRates left blank

The template's first 6 rows. Rate ex GST and GST free are blank for you and your supplier to fill in, and so is the product code column after them.
Row	Item description	Unit	Rate ex GST	GST free (Y/N)
2	Formply 17 mm F17, 2400 x 1200	sheet	blank	blank
3	Formply 17 mm F17, 1800 x 1200	sheet	blank	blank
4	Formply 12 mm, 2400 x 1200	sheet	blank	blank
5	Formwork LVL 95 x 65	m	blank	blank
6	Formwork timber, pine 90 x 45	m	blank	blank
7	Adjustable steel prop, 1.8 to 3.2 m	week	blank	blank

Item and unit filled in. Rate, GST free and product code left blank.Rate, GST free and product code left blank.11 more rows, below

What's in it

17 rows, priced in six units

Per sheet: Formply 17 mm F17, 2400 x 1200
Formply 17 mm F17, 1800 x 1200
Formply 12 mm, 2400 x 1200
Per metre (m): Formwork LVL 95 x 65
Formwork timber, pine 90 x 45
Formwork tie rod 15 mm
Cardboard column form 450 mm diameter
Per week: Adjustable steel prop, 1.8 to 3.2 m
Adjustable steel prop, 2.4 to 4.0 m
Prop fork head
Aluminium formwork beam, 3.6 m
Each (EA): Cleaning of returned props
Tie rod wing nut 15 mm
Form release oil, 20 L drum
Per length: PVC tie sleeve 22 mm, 3 m length
PVC chamfer strip 20 mm, 3 m length
Per box: Duplex head nails 65 mm, 5 kg box

Common items for the trade, not a recommendation. The rates are yours and your supplier's to agree.

Keep the unit the supplier bills in: CostCode checks the unit on each invoice line against the one agreed. A line billed in a unit that measures something else (per each where you agreed per metre, per tonne where you agreed per cubic metre) is held; one it can't compare, such as per day against per week, is left for a person to confirm, never converted.

Delete the rows you don't buy and add your own under them. Keep the first row as it is: it's how CostCode's importer knows which column is which, so there's nothing to match up by hand when you load it.

Charges formwork suppliers add on top

Delivery and pick-up of hire equipment, each way
Cartage of formply and timber
Fuel levy
Small-order fee

These aren't rows in the file. Agree them with the rates and record each as a charge agreement on the supplier in CostCode, where charge lines are checked against them. Why charges are kept apart

Where these invoices usually go wrong

Formply above the agreed price per sheetChecked
Props and beams above the agreed weekly rateChecked
Days billed against a weekly hire rateAsks you first
Tie rod billed per length when you agreed per metreChecked
Cleaning charged on returned propsChecked
Delivery and cartage above what you agreedChecked
Hire kept on after you called it offNot checked
The same weeks on two hire invoicesNot checked

What CostCode does about each, with a worked example: Invoice checking for formwork contractors

Filling it in and loading it

The hire rows are priced per item per week, the way most yards bill props and beams: a line for 20 props over 3 weeks is 20 times 3 weeks at the weekly rate. If your yard bills by the day, change the unit to day. One rate per item: a day rate and a week rate under the same description can't be told apart on an invoice line.

Hire runs until the yard's terms say it stops, usually when you call the gear off hire, not when the slab is stripped. Get an off-hire number every time: CostCode doesn't know your off-hire dates, so the weeks billed are yours to check against it.

Props and beams that come back with concrete on them are billed for cleaning, per item. Agree that rate now, with what counts as needing it, and ask for photos when it's charged.

Fill in the items, send the file to the supplier to put in or confirm the rates, and load it into CostCode with the date it applies from.

How to use a template, step by step What each column is for

Got a supplier invoice handy? Check it now.

About ten seconds. No account. We don't keep the file.

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