Scaffolding hire schedule of rates template

Scaffold is billed two ways. A hire yard rents the components per item per week, for your own scaffolders to put up; a scaffolding contractor erects it, hires it to you by the square metre of scaffold face each week, and takes it down again. A schedule of rates can hold either, with the unit each row is billed in.

Download (.xlsx)or as CSV

Free, with no account and no email. Item names and units are filled in; the rates are left blank for you and your supplier.

costcode-schedule-of-rates-scaffolding.xlsxRates left blank

The template's first 6 rows. Rate ex GST and GST free are blank for you and your supplier to fill in, and so is the product code column after them.
Row	Item description	Unit	Rate ex GST	GST free (Y/N)
2	Modular scaffold standard 3.0 m	week	blank	blank
3	Modular scaffold standard 2.0 m	week	blank	blank
4	Modular scaffold ledger 2.4 m	week	blank	blank
5	Modular scaffold ledger 1.8 m	week	blank	blank
6	Modular scaffold transom 1.2 m	week	blank	blank
7	Steel scaffold plank 2.4 m	week	blank	blank

Item and unit filled in. Rate, GST free and product code left blank.Rate, GST free and product code left blank.12 more rows, below

What's in it

18 rows, priced in five units

Per week: Modular scaffold standard 3.0 m
Modular scaffold standard 2.0 m
Modular scaffold ledger 2.4 m
Modular scaffold ledger 1.8 m
Modular scaffold transom 1.2 m
Steel scaffold plank 2.4 m
Adjustable base jack 600 mm
Hop-up bracket, two board
Toe board 2.4 m
Mesh guard panel 2.4 m
Scaffold ladder 4.0 m, aluminium
Stair access module, aluminium
Mobile aluminium tower, 4.0 m platform height
Per metre (m): Roof edge protection, weekly hire by length
Per roll: Scaffold containment mesh, 50 m roll
Per square metre (m2): Erect and dismantle scaffold, by face area
Erected scaffold, weekly hire by face area
Per hour: Scaffolder, alterations and adjustments

Common items for the trade, not a recommendation. The rates are yours and your supplier's to agree.

Keep the unit the supplier bills in: CostCode checks the unit on each invoice line against the one agreed. A line billed in a unit that measures something else (per each where you agreed per metre, per tonne where you agreed per cubic metre) is held; one it can't compare, such as per day against per week, is left for a person to confirm, never converted.

Delete the rows you don't buy and add your own under them. Keep the first row as it is: it's how CostCode's importer knows which column is which, so there's nothing to match up by hand when you load it.

Charges scaffolding suppliers add on top

Delivery and pick-up (cartage), each way
Fuel levy
Waiting time for the truck on site

These aren't rows in the file. Agree them with the rates and record each as a charge agreement on the supplier in CostCode, where charge lines are checked against them. Why charges are kept apart

Where these invoices usually go wrong

Cross-hire above the agreed weekly rateChecked
Days billed against a weekly rateAsks you first
Components bought above the agreed priceChecked
Containment mesh billed per square metre when you agreed per rollChecked
Labour hire above the agreed hourly rateChecked
Cartage and waiting time above what you agreedChecked
Hire kept on after you called it offNot checked
The same weeks on two hire invoicesNot checked

What CostCode does about each, with a worked example: Invoice checking for scaffolders

Filling it in and loading it

The component rows are priced per item per week, the way most yards bill: a line for 40 standards over 3 weeks is 40 times 3 weeks at the weekly rate. If your yard bills by the day, change the unit to day.

Erected scaffold hired by face area is a rate per square metre per week. Ask for it billed a week at a time, the area at the weekly rate: a line that puts the area and several weeks together can't be read against a rate per square metre, so it stays unverified for a person to check.

Erect and dismantle may be priced by face area, as here, or quoted as one price for the job from the drawings. If yours is quoted per job, load that quote against the job it's for: CostCode's importer takes a supplier's quote and the job it applies to, and checks that job's invoices against it until the quote's date.

Lost and damaged components are billed at replacement prices per item, which aren't hire rates. Ask the yard for its replacement prices too, and add the ones you want checked as rows of their own, priced per each.

Fill in the items, send the file to the supplier to put in or confirm the rates, and load it into CostCode with the date it applies from.

How to use a template, step by step What each column is for

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