Demolition and waste schedule of rates template

Demolition pays to take things away: bins by the bin, tipping by the tonne and the waste type, and the plant and trucks that fill them by the hour. Each is priced in its own unit, and a schedule of rates is where the unit gets agreed along with the price, before the first load leaves site.

Download (.xlsx)or as CSV

Free, with no account and no email. Item names and units are filled in; the rates are left blank for you and your supplier.

costcode-schedule-of-rates-demolition.xlsxRates left blank

The template's first 6 rows. Rate ex GST and GST free are blank for you and your supplier to fill in, and so is the product code column after them.
Row	Item description	Unit	Rate ex GST	GST free (Y/N)
2	Skip bin 6 m3, mixed construction waste	EA	blank	blank
3	Skip bin 10 m3, mixed construction waste	EA	blank	blank
4	Hook lift bin 30 m3, mixed demolition waste	EA	blank	blank
5	Hook lift bin 30 m3, clean concrete and brick	EA	blank	blank
6	Skip bin, extra days on site	day	blank	blank
7	Skip bin excess weight, over the bin's allowance	t	blank	blank

Item and unit filled in. Rate, GST free and product code left blank.Rate, GST free and product code left blank.15 more rows, below

What's in it

21 rows, priced in four units

Each (EA): Skip bin 6 m3, mixed construction waste
Skip bin 10 m3, mixed construction waste
Hook lift bin 30 m3, mixed demolition waste
Hook lift bin 30 m3, clean concrete and brick
Float, each way
Per day: Skip bin, extra days on site
Hydraulic hammer attachment, 20 t excavator
Per tonne (t): Skip bin excess weight, over the bin's allowance
Tipping fee, mixed construction and demolition waste
Tipping fee, clean concrete and brick
Tipping fee, clean fill
Tipping fee, green waste
Asbestos waste disposal, bonded
Per hour: Excavator 5 t, wet hire
Excavator 20 t, wet hire
Excavator 30 t with demolition shear, wet hire
Skid steer loader, wet hire
Tipper truck, wet hire
Truck and dog, wet hire
Water cart, wet hire
Demolition labourer

Common items for the trade, not a recommendation. The rates are yours and your supplier's to agree.

Keep the unit the supplier bills in: CostCode checks the unit on each invoice line against the one agreed. A line billed in a unit that measures something else (per each where you agreed per metre, per tonne where you agreed per cubic metre) is held; one it can't compare, such as per day against per week, is left for a person to confirm, never converted.

Delete the rows you don't buy and add your own under them. Keep the first row as it is: it's how CostCode's importer knows which column is which, so there's nothing to match up by hand when you load it.

Charges demolition and waste suppliers add on top

Delivery and pick-up of bins, when billed apart from the bin
Waiting time
Fuel levy
Environmental levy, when billed as its own line

These aren't rows in the file. Agree them with the rates and record each as a charge agreement on the supplier in CostCode, where charge lines are checked against them. Why charges are kept apart

Where these invoices usually go wrong

Tipping above the agreed rate per tonneChecked
A tip's new rates billed before they startChecked
Tipping billed per load when you agreed per tonneChecked
Bins above the agreed price, and delivery on topChecked
Excavator hours billed against a day rateAsks you first
Fuel levies and waiting time above what you agreedChecked
One delivery docket on two invoicesChecked, for you only
Tonnes or waste type billed against what was tippedNot checked

What CostCode does about each, with a worked example: Invoice checking for demolition contractors

Filling it in and loading it

Tipping is priced per tonne by waste type, and mixed waste costs more to tip than clean, sorted material. Keep one row per waste type, and keep the weighbridge dockets: CostCode checks the rate per tonne, not the tonnes billed.

Bins are priced per bin by size and waste type, usually with a set number of days on site and a weight allowance. Agree both along with the price, and keep the rows for extra days and excess weight if they're billed.

Asbestos is removed and disposed of under state and territory rules, by licensed removalists and at facilities licensed to take it. The schedule holds the agreed price: CostCode checks the price billed, not how the waste was handled, so keep the disposal records with the job.

Wet hire includes the operator and dry hire doesn't, and the two rates for the same machine are far apart. Say which in each row, and keep one rate per machine: an hour rate and a day rate under the same description can't be told apart on an invoice line.

Fill in the items, send the file to the supplier to put in or confirm the rates, and load it into CostCode with the date it applies from.

How to use a template, step by step What each column is for

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