CostCode
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Checking flooring and tile supplier invoices

Flooring is sold in more units than most trades buy in: carpet by the square metre or the broadloom metre off a roll, vinyl and planks by the square metre but packed by the carton, tiles the same, underlay by the roll and adhesive by the bucket.

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Who you buy from, and how it's billed

The same product can be quoted in one unit and invoiced in another, and the prices in the two can be far apart.

Flooring wholesalers
Carpet, sheet vinyl, vinyl plank, hybrid and engineered timber, priced per square metre, or per lineal metre off a roll.
Tile suppliers
Floor and wall tiles priced per square metre and sold by the carton, with tile trims by the length.
Underlay and adhesives
Underlay by the roll, adhesive by the bucket, and levelling compound, tile adhesive and grout by the bag.
Trims and accessories
Reducers, stair nosings and scotia by the length, and vinyl welding rod by the roll.
Delivery
Delivery per drop, sometimes a small-order fee, and pallet deposits on tiles.

What CostCode checks, and from when

Anything it can't check yet shows as Unverified, with the reason. It's never marked as fine. Why a line is unverified

  1. From your first invoice

    The same invoice twice, GST over ten per cent, or no ABN on a tax invoice.

  2. Once a supplier has billed you a few times

    • A price up on what you've paid before

      Checked, for you only
      For an item with no agreed price, once there are three earlier prices for it from the supplier, a price up on them holds the invoice for you. What you've paid before is never put to the supplier.

  3. Once your prices are in

    Import each supplier's price list from a spreadsheet or a PDF, or let CostCode suggest one from invoices you've already uploaded, for you to confirm.

    • Carpet billed per square metre against a broadloom metre price, or the reverse

      Checked
      Area and length measure different things, so the line is held as billed in a different unit, with both shown. CostCode doesn't work out how wide the roll is or convert one into the other.

    • Tiles or planks billed per carton against a price per square metre

      Asks you first
      A carton isn't a unit CostCode can compare, so the line shows as Unverified, with the reason, never as fine. Billed in square metres against a square-metre price, it's checked.

    • Vinyl, planks or tiles above the agreed price per square metre

      Checked
      Each line against the price list in force on the invoice date, and held when it's at least $25 and 3% over.

    • Underlay billed per square metre when you agreed per roll

      Checked
      Held as billed in a different unit. CostCode doesn't work out how many square metres are on a roll.

    • Trims billed per length against a price each

      Asks you first
      One item either way, so the line is compared on price, and anything over is kept for you until you confirm it's the same item.

    • Delivery, small-order fees and pallet deposits

      Checked
      Checked against the charge you agreed. With nothing agreed, the line shows as Unverified, with the reason.

A worked example, made up

With your pricesSample · made up

Sample Flooring Wholesale (made up)

SAMPLE-6804

Held

23 Sep 2026 · 1 line · $4,816.24

The line on sample invoice SAMPLE-6804, checked against the agreed price list
ItemAmountYour prices
Broadloom carpet 3.66m wide, loop pile84.2 M2 × $52.00$4,378.40Billed in a different unitHeld
Billed in a different unit. Invoiced per square metre. Agreed $176.00 per broadloom metre on the price list from 1 Jul 2026
Not sent: supplier email is off. CostCode writes the query, quoting the agreed price list, for you to copy into your own email. Nothing reaches the supplier unless someone in your team sends it.

Billed per square metre against a price agreed per broadloom metre: held as billed in a different unit, with no dollar figure.

A broadloom metre is a metre off the roll's full width, so off a roll 3.66 metres wide it's 3.66 square metres, and a price per square metre looks far cheaper than one per broadloom metre. CostCode doesn't convert between them: it holds the line with both units shown, and the sum is yours.

Made up: the supplier, the invoice and every price in this example are invented to show the arithmetic. They aren't market prices.

Flooring schedule of rates templateVinyl, planks, timber, carpet, underlay

What CostCode doesn't check

  • Square metres billed against your measure. CostCode doesn't read your measure or quote, so the square metres billed, and the waste allowed for, are yours to check.
  • Whether the product, colour, dye lot or tile batch billed is the one you ordered.
  • Credits for returned cartons. A credit line isn't price-checked.

Questions

Our carpet supplier quotes per broadloom metre but invoices per square metre. Can CostCode convert it?

No, on purpose: CostCode doesn't convert between units. A line billed per square metre against a price per broadloom metre, or the reverse, is held as billed in a different unit, with both shown, for you to work out and take up with the supplier if you want to.

Tiles come by the carton. How should we load their prices?

Per square metre, the way they're usually priced, and ask for them invoiced that way. A line billed per carton shows as Unverified, with the reason, because a carton isn't a unit CostCode can compare. It's never passed.

Does CostCode check the square metres we were charged for?

Not against the room: it doesn't read your measure or quote. It checks the price and the unit of each line, and a line with nothing to check against shows as Unverified, with the reason, never as fine.

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